Lacking space to host your event at your company? Have you thought of room rental?
Choose out of diverse types of venues for your room rental to find one matching your event.
When hosting an event for your company, you might initially want to host it in one of your buildings. This can be beneficial, as it would probably be the easiest solution, you would be saving costs, and you would promote only your own brand. It is possible that you lack a proper space to do so or maybe you want to invite more guests than your available rooms can hold. Then it is the right time to consider room rental, as room rental allows you to host your event at an external venue which might be more suited for your event.
You want your venue of choice to fit your image of the event. Criteria for your ideal event can differ per company and per occasion. Therefore, if you have decided to go for room rental, the first question that comes to mind is ‘which one?’. If you are not at home in the event venue market (and sometimes even when you are), choosing a venue might form a real challenge, but with the right tips, you might save yourself some time.
To save yourself some time in the whole room rental process, we propose to you some tips and possibilities.
– Inform yourself: Go online and search with keywords your ideal event venue. Read their website thoroughly to confirm if you want your event to be there. You can then send the venue an email or call them to confirm if they have enough room for your event on your preferred date.
Note! Make sure to share your vision of your event with them in as much detail as you have (date, number of guests, kind of event, course of the event, …). It will help them decide whether they can or cannot assist you.
– Get referred: If you have informed yourself of the room rental at a venue and they have to deny your request for whatever reason, you could always ask if they know of other venues which might be capable of hosting your event. As they are in the event venue industry, chances are, they know a few locations with a capacity fit to your vision.
– Find an event venue network: Look for websites where your offer gets referred to a network of venues to increase the likelihood of finding your ideal one. Usually, you can send in a description of your event to the site which will consequently be viewed by the venues in their network. Those thinking your event might perfectly fit in their rooms, will contact you.
– Hire an eventing agency: Though this will add more costs to your budget, they know all about room rental and will help you look around for the perfect fit for your event. They will also take on organisational roles if that is what you want.
At Wild Gallery we know that hosting your event at the right location can make or break it. We are therefore honest with you when receiving your request concerning room rental. We will try to fit your event in our flexible rooms, but if it unfortunately doesn’t work out, we will refer you to our event venue network.